The Agile Operations Podcast

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6 minutes: Virtually Rethinking Lunch and Company Meetings

Jessica Meher talking about the success in sending executives to remote offices during those company meetings. You want to give remote sales teams dealing with different time zones a good experience. Posting a conversation on our wiki it kept the conversation going, even if they missed the meeting. Could use a combination. Lola uses Slack. They both say, more emojis on Slack, but deeper questions about the meeting on the wiki. Find what works for you. Donut - roulette of mixing you with other employees in other locations for lunch, happy hour, coffee. Small groups, or just two people. Great way to mix it up. Happy Hour rules are no work talk - just get to know each other. And just how old IS Mike Volpe? He gives away some tells in this clip. "Back in the day..." Think about how much more accepted it is to hang out on some form of video chat such as Facetime, Zoom, and the rest.

About our guest:

As VP of Marketing at Notarize, Jessica Meher is responsible for building a marketing team and program for a fast-growing SaaS business. Prior to Notarize, Jessica led the marketing team at InVision, achieving rapid growth and building one of the strongest brands in the industry. Jessica loves building strong teams and finding creative ways to generate demand and take products to market.

The original full episode is titled, "How to Build a Thriving Remote Team." Listen here.

5 Minutes: It’s OK to not fix things until they break or are breaking.

Karen Rubin talked about the learning curve of operations with start ups. With startups, it's the 80/20 rule where 20% of the tasks take the most amount of time.

Karen says, "But actually, 40% is good enough in startups on the operational side.
Ask yourself, What part of the business does this impact now and how permanent is the solution that I'm executing on?

For example, you may have a solution that you need to do manually every week for a period of time until you know it's the right solution.

The common mistake is that people ask, "What's the perfect right solution I need to get to?" before they know if they are headed in the right direction.

"Start with the smallest thing you can do, do it for a while, then figure out how to automate after you are sure this is the right path."

Mike Volpe says, "It's OK to do things that you know will break. And it's OK to not fix things until they break or are close to breaking."

Listen to the full episode here.

About Our Guest

As VP of Growth for Owl Labs, Karen Rubin finds solutions to sticky problems and looks for creative ways to grow quickly. Prior to Owl Labs, Karen served as VP of Product for Qunatopian, Entrepreneur in Residence at Matric Partner, and Product Manager at HubSpot. She’s passionate about startup culture and the energy, creativity, and intelligence of the people who work there.

5 minutes: Do you have a competitive mindset?

I go in and I ask a stupid question - so absurd like, "Why do we do it this way?" And I never get an answer. So I conclude that they are only doing it that way because that's how they've always done it. I ask, "Can we do it better?" and the answer is always a thoughtful, "Yes."

People don't have the mindset of improving a process. Improving a product, improving themselves - yes, but not the process, but that's at the core of getting anywhere. I refer to this as Organizational self-awareness as a higher level concept.

Host, Mike Volpe asked, "What would you recommend- schedule annual or 6-month process for a process audit?"

"5-10 minute review, at minimum, after each cycle - especially when we have success so we can keep doing it that way. Should this be reviewed right now? Example, FYI earned the #2 spot last year in the Golden Kitty Awards for the lifehack category. Our co-founder wrote about this post-mortem - not to whine about 2nd place, but to figure out how to get the 1st place next time. Why did we not get first place? She wrote about the series of events that happened such as being caught off-guard being nominated." That won't happen again.

Listen to the full episode here.

About our guest:

Hiten Shah has started and run many SaaS companies, most recently FYI, a tool that helps you find all of your important documents in three clicks or less. But that’s just the beginning — Hiten has also founded companies like Product Habits, Crazy Egg, KISSmetrics and more. 

See how FYI can help you search and organize all your documents all in one place.

3 minutes: Does free Coke still work when you scale to 1000 employees?

Culture first and build all the other elements after. How do we want to scale? Think bigger picture. Free soda when there are 200 people is one thing. When you grow to over a 1,000, does it still work or do you have to take it away? You need a vision for your team, your culture, your growth and stay with it in everything that you do. The culture here in Boston is a bit behind Silicon Valley. Here it still means to have a fun person at the front desk who knows how to throw parties, but that doesn't sustain. If you hit a bad quarter, do you have an understanding of you who are to dig in and ride it out? Listen to the full episode.

About our guest:

Christina Luconi is the Chief People Officer at Rapid7, where she leads strategic people initiatives, focusing on the entire employee lifecycle: recruiting stellar talent, preserving corporate culture, and acquisition integration. Prior to Rapid7, Christina founded People Innovations, a consulting firm focused on the creation of innovative people strategies.

4 minutes: Tattletales not welcome - figure it out on your own.

The key point in this clip from Episode 2 is if you come to a CEO with a decision you should make yourself, learn from that feedback. Don't bring complaints about another staff member to the CEO. This is not elementary school. Take your problems with a person to the person and learn how to communicate. It cannot be the CEO's job to intervene in every small issue. Sometimes when it's done a different way, big policies are created to avoid tiny mistakes. It's a waste of time. Work out the issues and learn from them. Listen to the full episode with Rob May.

About our guest:

Rob May is CEO and co-founder of Talla, which builds intelligent assistants to help knowledge workers better do their jobs. Prior to Talla, Rob was CEO and co-founder of Backupify, the world’s first cloud to cloud backup company. Rob is driven by complex systems and the interaction of economics, brains, and computers. If you’re interested in similar topics, you should check out his newsletter: InsideAI.

3 minutes: Transparency and trust, please DFIUFE

Keep the company's best interest in mind. Don't pop a can of beer in the office before the 9 am meeting. There is shared accountability for things. Collective accountability is super powerful. We defer to this idea of trust, rather than of totally explicit boundaries. Hire great people to begin with and if they do mess up, clip 'em.

Catch the full episode here with Dusty Davidson here

About our guest:

Dusty Davidson is the co-founder and CEO of Flywheel, a fast-growing WordPress hosting company based in Omaha. Prior to Flywheel, Dusty started a wide range of ventures, including Tripleseat, Silicon Prairie News, Big Omaha, and more. When he’s not building something, Dusty can be found traveling, eating, spending time with his family, and advocating for Omaha.

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